Question

Business Services

Answer

• Cash Handling Worksheet
• Check Request
  • The form is used to request payment to vendors, companies and individuals who rendered a product or service to the Union, or that a refund needs to be provided to but the Union has not received an invoice from the service provider (such as UPC contract, ID Center Cat Cash refund, etc.) 
• Coding Expenses for Payment Procedures
• Credit Card Acknowlegement Form
• Cross Departmental Expense Approval Procedures
• Customer Information Form
  • The form is used to set up an Accounts Receivable (AR) account with Business Services in order to submit an invoice for payment, credit or adjustment to the customer. The form also ensures the Union has the most accurate customer contact information to verify the customer's tax-exempt status. Business Services must have a current Customer Information Form prior to any service or product being provided to the customer. 
• Fixed Assets
  • Transfer of Fixed Assets
  • Disposition of Fixed Assets
• Invoice Request Form
  • The form is used for the billing of services and products that the Union provided to a customer.
• Missing Receipt Acknowledgement for Corporate Credit Card
• Petty Cash Request Form
  • The form is used to request petty cash (generally for a reimbursement when personal funds were used to purchase an authorized product or service on behalf of the Union).
• Training Request Form
  • The form is used for the executive director to allocate funding for proposed staff training and professional development opportunities. The form must be completed and approved prior to making any travel arrangements and regardless of whether the strategic purpose of the travel expense was budgeted and approved. 
• Unbudgeted Expense Justification Form
  • The form is to be completed and approved prior to incurring any unbudgeted expense(s) of $500 or more.