Notary Services
Notary Services now available at the K-State Student Union.
The Union Director's Office (Union 214) is officially authorized to provide public notary services, conveniently located on the Union's second floor.
Pricing
Free for K-State students.
$5 for faculty, staff and alumni.
$10 for the general public.
Service Hours
Monday–Friday, including federal holidays, 9 A.M. – noon and 2 – 4 PM.
Appointments Required
To schedule your notary appointment, please email: msfitts@k-state.edu
Kansas Notaries Public are certified by the Secretary of State and serve to prevent fraud and forgery. They act as unbiased witnesses to the identity of signers.
- Acknowledgements – Signer declares they signed the document voluntarily.
- Witnessing – Signer signs in the presence of the Notary.
- Verification – Notary administers an oath before the signer signs.
- Administering an Oath/Affirmation –
- Oath: “You do solemnly swear… So help you God.”
- Affirmation: “You do solemnly, sincerely, and truly declare and affirm… under the pains and penalties of perjury.”
- Certifying Copies – A Notary certifies a copy is true and correct only if they make the copy from the original.
- Noting a Protest – Certifies dishonor of a financial instrument (e.g., non-payment).
(Please note that this is not a comprehensive list, and the Notary reserves the right to refuse any request:
- Requests without a valid ID
- (Minors may be notarized if they have a valid ID and understand the document)
- Electronic notarizations – Only authorized Notaries may perform these.
- Loan/Escrow documents – Should be handled by the escrow company.
- Last Wills and Testaments – Must be notarized by an attorney.
- I-9 Forms – Verification is not a notarial act; must be done by an authorized company representative.
- Publicly recorded documents – Birth/death certificates, court documents, etc., must be certified by the issuing public office.
FAQs
- Review your document carefully and ensure you understand its contents.
- Fill in all blanks except for signature and date fields if they must be witnessed by the Notary.
- Do not sign or date the document until in the presence of the Notary (if witnessing is required).
- Ensure your document includes notarial wording (a notarial block or certificate), or that you know what type of notarization is required.
- The Notary cannot determine the type of notarization needed or provide legal advice. If unsure, contact the document drafter.
- A government-issued photo ID with a signature, current or issued within the last five years.
- (Note: K-State Wildcat IDs are not valid for notarization,)
- The document, completed except for the signature(s) and date. Knowledge of the type of notarization required.
- Any required witnesses, if specified by the document. Types of Notarizations Authorized in Kansas
- (From the Kansas Notary Public Handbook)
School documents such as diplomas, transcripts, etc., must be requested from:
Kansas State University Office of the Registrar, 118 Anderson Hall, ksutrans@k-state.edu
