Full-Time Opportunities

Union staff in Hawaiian shirts

 

"I can't imagine a better boss and employer. I feel valued here."

"The K-State Student Union is home for me…Thank you for supporting employees wanting to advance themselves in every way possible."

Full-Time Opportunities and Benefits

Benefits for full-time staff at the Union include (additional details listed in summary of benefits):

  • Excellent health, dental, vision and life insurance coverage
  • 8 hours of vacation leave earned per pay period, to a max of 176 hours per year
  • 3.7 hours of sick leave earned per pay period
  • 9+ days of paid holiday leave per calendar year, as designated by Kansas State University
  • TIAA 403(b) Retirement Plan
  • Employee Assistance Program: online tools and resources for any stage of a life challenge, legal needs, stress management, health assessments, etc.
  • Educational scholarship for dependent(s)
  • Employee tuition assistance for Kansas State University courses
  • Free annual flu shot
  • Access to additional insurance options, including life insurance, AFLAC, flexible spending account, dependent care insurance, long term care insurance and 529 educational savings plan
  • Discounted green fees and cart at Colbert Hills Golf Course, discounted membership for K-State Recreational Services

Executive Assistant: Responsible for performing a wide variety of administrative tasks on behalf of the Executive Director and assisting with the coordination of passport processing and room reservations.    

This is a full-time, benefits-eligible position.
7:30 a.m. to 4:30 p.m. Monday through Friday (with one hour lunch break)
Starting pay: $37,980 annually
Application deadline: 5 p.m. Friday, June 25

Application Requirements: Employment application, resume, cover letter, and three professional references.

Responsibilities: 

35%: Manage Executive Director’s daily appointments and meeting calendar. Welcome and assist all director’s office stakeholders, whether in-person or by phone. Organize and schedule meetings and take minutes for Monday Staff, Union Governing Board, Union Corporation Board, and others as directed. Serve as the non-voting secretary for the Union Governing Board. Track attendance and action items of meetings on behalf of Executive Director. Compose and prepare correspondence for review. Maintain confidentiality on all matters related to the director’s office and the Executive Director at all times, using discretion and decorum. 

30%: Support special projects administered by the Executive Director. Monitor master calendar and status of pending/annual projects and follow-up as needed to ensure deadlines are met. Maintain master Union Corporation contracts and memorandums of understanding; track contract termination dates. Process departmental reimbursement requests based on departmental need and in alignment with budget. Receive, screen, and prioritize incoming print mail; distribute where appropriate. Administer Union building key control process to include distribution and auditing. Serve as primary contact for office equipment and maintenance vendors. Assist other departments in support of the Union’s mission as directed by the Executive Director. 

20%: Execute the passport application process for customers requesting the service. Verify evidence of U.S. citizenship and identification of customer. Obtain customer’s passport picture following passport photo requirements. Collect passport fees, administer oath, witness customer’s signature, and prepare application for mailing. Oversee award processing and distribution of student leadership scholarships, UGB committee member of the year, and Winter award. Complete conference registrations and related travel arrangements as directed. Maintain employee and auxiliary unit rosters.

15%: Utilize Event Management System (EMS) database in an accurate and efficient manner. Collaborate with Reservations Coordinator II to ensure successful customer-centric experience regarding room reservations, availability, room setup, and equipment. Accurately process requests for use of Union facilities. Coordinate with Union Retail Services and Building Operations departments with matters related to the execution and operation of pending meetings and conferences. Serve as backup to Reservations Coordinator II in the preparation, review, and distribution of daily function lists, etc. as well as to prepare customer invoices utilizing the computerized reservation system. Process cash and credit card payments and submit transmissions to the business services department. Serve on both internal and external committees. Perform other duties as designated.

Education - Minimum Qualifications

  • High school diploma (or equivalent) and six or more years of demonstrated experience; or
  • Associate’s degree from an accredited institution and two or more years of demonstrated experience; or
  • Bachelor’s degree from an accredited institution and six months or more of demonstrated experience. 

Education – Preferred Qualifications

  • Bachelor’s degree from an accredited institution and six months or more of demonstrated experience.  

Experience - Minimum Qualifications

  • Administrative experience in an office setting; 
  • Proficiency with Microsoft Office software, general office machinery (ie. multi-line phone, printer/scanner/fax machine, etc.), and web-based communications (ie. Zoom, Skype, and/or Teams); 
  • Mastery producing error-free professional correspondence, to include letters, memos, emails, agendas, meeting minutes, and briefings; 
  • Ability to work cross-functionally and with a wide variety of projects and competing deadlines;
  • Customer-centric service.  

Experience – Preferred Qualifications

  • One or more years of demonstrated experience supporting an executive leadership position. 
  • Six months or more demonstrated experience planning/coordinating events. 
  • Six months or more demonstrated work experience in a university and/or student union environment.

Skills and Abilities

Within six months of hire must obtain authorization from the United States government to witness the signing of Form DS-11: Application for a New Passport and maintain authorization throughout employment. Reasonable accommodations may be made to enable individuals with disabilities to perform the key functions of this position. 

Apply

Employment Application 

We are an equal opportunity employer and actively seek diverse employees. See the non-discrimination policy at k-state.edu/nondiscrimination. The final candidate must pass a criminal history check as related to the position.

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